Financial Specialist
New Mexico State Judiciary
• The Financial Specialist is responsible for preparing, processing and posting vouchers, operating transfers, encumbrances, warrants and warrant cancellations.
• Posts monthly financial transactions into accounting software and reconciles reports.
• Prepares cash receipts and daily deposits, verifies cash balances, and ensures funds are posted to the correct account and cash fund balances for obligations, and follows up on non-sufficient fund checks.
• Assists with budget projections and prepares reports for use in financial control and budget analysis.
• Reviews vouchers, invoices, deposits and other financial documents for accuracy.
• Ensures all DFA deadlines are met and submitted documents are in compliance.
• Logs and reconciles statements to daily receipts and monthly reports.
• Verifies and reconciles petty cash for reimbursement.
• Reviews, compiles, bank and submits all travel documents for employee reimbursement in compliance with New Mexico Administrative Code.
• Deposits, enters, and reconciles suspense and overpayments to the Department of Finance and Administration (DFA).
• Tracks capital inventory and keeps current records of all fixed assets.
• Prepares and monitors bank and procurement card reconciliations.
• Prepares data report for the bank.
• Processes and prepares reports and cash transfers to the State Treasurer's Office.
• Works with federal grants.
• Assists in training court staff in fiscal responsibilities.
• Assists with the submission of audit deliverables when needed.
• Assists in updating financial procedures manual and resource documents.
• Reviews cash and surety bonds on a daily/monthly basis and maintains collateral for surety/property bonds.
• Ensures forfeiture hearings are scheduled per the 30-day rule and tracks any funds due from bonding companies per judicial decision.
• Processes and transfers cash and surety/property bonds to other jurisdictions for out-of-county cash bond payments and for Grand Jury indictments and preliminary hearings.
• Maintains civil trust inventory and statuses of cases with appeal bonds.
• Prepares reports and operating transfers for unclaimed properties.
• Coordinates accounts receivable and generates receipts for incoming payments.
• Reconciles and processes third-party credit card payments and File & Serve/E-Payment for courts statewide.
• Reconciles daily Point of Sale transactions in Odyssey to financial statements. Understanding of the various reports through the VitalChek Product Suite and Wells Fargo Business Track to troubleshoot any issues that mayanse.
• Refunds filing fees or other fees as ordered by the court through the online payment system and check processmg.
• Reviews and ensures all checks issued are submitted to Wells Fargo Positive Pay to assist in fraud management.
• Reviews third-party credit card chargebacks/NSFs and assists with necessary case management adjustments.
• Serves as a point of contact for the Department of Finance Authority vendor file, journaling deposits, and processing W9s for vendors.
• Travels to courts statewide to provide training on end-of-month reporting, stale dated checks and overpayments.
• Participates in external audit processes and communicates with Judges and court staff while communicating with external auditors.
• Other duties as assigned.